zuì hǎo shuō yuán yīn hé yù jì dào dá shí jiān, tuán duì cái néng pàn duàn yào bù yào tiáo zhěng huì yì

最好说原因和预计到达时间，团队才能判断要不要调整会议。

It's best to state the reason and estimated arrival time so the team can decide whether to reschedule the meeting.